Five ways to be more productive at work
Whether you are employed in the formal sector or run your own business, it is very important to ensure that your productivity levels at work remain high. Here’s a list of strategies that you can follow to ensure maximum productivity.
Find the right noise levels
While some people work efficiently in total silence, others require some level of noise so that they can block out the distractions in their surroundings. This depends on what works for you. Some people believe that total silence will lead to a block and they, therefore, prefer listening to music. If you are one of such people, find out the kind of music that works for you and always have it playing softly in the background as you go on with your job.
You can also find out what song your favourite musician is planning to release soon and add it to your playlist.
Manage (or avoid) meetings
Although you might not be in a position to control the meetings you have to attend due to the work situation, if you can, these tips can help you a lot.
You can also carry out some meetings using the office telephones if there is no need for a face to face meeting
Conduct all your meetings standing up. You can have one or two chairs for those who desperately need to sit down. When more people are standing, the meeting cannot go on for long.
Have an agenda for your meeting. Let all the attendees have a copy of the agenda beforehand. This way, they will get a chance to suggest important ideas before the beginning of the meeting. You will, therefore, be in a position to maintain a clear point of the meeting.
Set a limit for every topic so that people can talk about the crucial things as fast as possible and place their focus on important work conversations.
Multitasking at work can mislead you to believe that you are able to juggle many tasks and thus, being more productive. However, when people multitask, they are normally not giving enough concentration on any of the tasks. This normally disrupts their flow of thoughts. When you jump from one task to the other, you will not only get distracted, but you will end up making mistakes. By the end of the day, you will have numerous tasks that you have started but not managed to complete. So, instead, concentrate on one thing at a time.
Know how to deal with interruptions
Interruptions can range from a simple phone call to the person sitting across your desk engaging you in conversations. Social media is another thing that acts as a major disruptor. Unless it is a must for you to be in front of the computer monitoring these sites, it would be better to take a break from them while working. A good tip is disabling notification while working on an important task. If you don’t hear or see your notifications, it is unlikely that you will get curious to see what is going on. Although sometimes you might not be able to avoid interruptions while at work, try to minimise them as much as you can.
Use productivity tools
There are many tools that can help you minimise the time you use in front of your computer. Some of them include:
Rescue Time: this tool helps in monitoring all those things you do on your PC and gives you a productivity report each day.
Sanebox: This is a third-party service that works on emails. It allows only the important emails to get displayed in your inbox.
The editorial unit