Nine best appointment scheduling software for hair salon 2026
Running a hair salon involves managing appointments, staff, and client relationships, all of which require significant effort. Reliance on outdated scheduling tools or manual systems often results in double bookings, missed appointments, and operational inefficiencies. In today’s competitive market, a modern salon management system is essential for continued success.
Selecting suitable salon software can appear overwhelming, particularly as the system must manage vital functions such as scheduling and payments. The right tools can save administrative time, reduce no-shows through automated reminders, and ultimately increase revenue.
This list of top options has been compiled to help streamline the search and enhance overall productivity. Each platform has been evaluated according to four key criteria: ease of use and design, client experience, pricing structure, and the strength of features and functionality.
Below is a concise overview of the best appointment scheduling software options available for hair salons in 2026.
Quick comparison table
Software | Best For | Starting Price | Rating |
Booksy Biz | Client acquisition and seamless booking | £40.00/month | 4.6 |
Vagaro | Feature-rich management and affordability | £30/month (1 calendar) | 4.6 |
Fresha | Cost-effective entry and large marketplace | £9.95/staff/month | 4.5 |
Square Appointments | Free option for solo stylists and integrated POS | Free (Solo), £29/month (Plus) | 4.5 |
Zolmi | UK-based support and flexible entry pricing | Free, then £20/month | 4.7 |
Phorest | Advanced client retention and marketing features | £99/month | 4.8 |
Salon Iris | Offline functionality and comprehensive reporting | £20.00/month (cloud base plan) | 4.3 |
Mindbody | Enterprise systems focusing on education and engagement | Mindbody: £109.00/month (per location) | 4.0 |
Zenoti | Large salon chains needing extensive customisation | £400.00/month (per location) | 4.5 |
1. Booksy Biz
Booksy is recognised as a major name in the beauty industry, focusing heavily on providing excellent client booking experiences.
Rating: 4.6
Average Price: £40 per month for one calendar, with each additional user costing £5 per month.
LinkedIn Link: https://biz.booksy.com/en-gb
Booksy Biz provides comprehensive appointment scheduling software for hair salon professionals, ensuring time management and client visits are handled seamlessly. The platform features an intuitive interface that simplifies client bookings with real-time availability updates. Many businesses use Booksy to enhance client relationships and manage daily operations efficiently. This type of software typically includes essential features such as customer loyalty programmes and promotional tools designed to support client retention and attraction. Booksy also maintains a dedicated blog offering business tips for hair and beauty professionals, reflecting a strong focus on the industry.
Key Features:
- Online appointment management.
- Detailed client profiles and history tracking.
- Automated reminders to reduce no-shows.
- Integrated payment system for seamless transactions.
- Marketing tools for loyalty and promotions.
2. Vagaro
Vagaro stands out because it offers an incredible number of features in an affordable package..
Rating: 4.6
Average Price: £30 per month (for 1 calendar). The price increases by roughly £10 for each additional user.
LinkedIn Link:https://www.linkedin.com/company/vagaro/
Vagaro is powerful and comprehensive software designed for salons requiring a complete management system that goes beyond booking. It includes scheduling, Point of Sale (POS), client management, and marketing automation. The system operates on a flat monthly fee, meaning no commissions are charged on new clients. Users often highlight its ease of use and built-in marketing features that support business growth. Vagaro also distinguishes itself through website integration, enabling clients to book appointments, select staff, and purchase gift cards directly through an existing website.
Key Features:
- Unified scheduling platform for staff and clients.
- Communication automation via email or SMS for reminders and confirmations.
- Integrated POS and payment system.
- Marketing, loyalty programs, and gift cards features.
- Strong integration capabilities (e.g., QuickBooks, Xero, Zoom).
3. Fresha
Fresha, formerly known as Shedul, is well-known for its large client marketplace and being subscription-free for solo users.
Rating: 4.5/5
Average Price: £9.95 per staff calendar per month for the Team Plan. The core software is free for solo users.
LinkedIn Link: https://www.linkedin.com/company/heyfresha/?originalSubdomain=uk
Fresha offers a feature-rich, user-friendly platform that consolidates scheduling across all locations for efficient appointment handling. While the platform used to be completely free, a new pricing structure introduced a monthly fee per staff member. Despite these new charges, Fresha remains cost-effective, especially for small to medium-sized salons. Its marketplace can be a valuable source for attracting new clients, although this comes with a 20% commission fee on new client bookings. The system provides unlimited free SMS notifications and comprehensive features like robust analytics and online booking integration.
Key features:
- Centralised booking hub and comprehensive client database.
- Free core software for solo users.
- Automated email and SMS reminders to reduce missed appointments.
- Integrated payment processing (2.19% + 20p transaction fee).
- Large consumer marketplace for attracting new clients.
4. Square appointments
Square Appointments is a good choice for salons needing robust POS integration and offering a free base plan for individual stylists. It is fully available in the UK.
Rating: 4.5
Average Price: Free (Basic plan for solo users), £29 per month (Plus plan), £69 per month (Premium plan).
LinkedIn Link: https://www.linkedin.com/company/joinsquare/?originalSubdomain=uk
Square is a convenient, all-in-one solution that shines due to its seamless integration with Square’s payment processing ecosystem. Solo professionals benefit from the free plan, which includes online booking, calendar management, and appointment reminders. For larger teams, the paid plans synchronize appointments across locations with real-time updates. Square uses a modular “Lego approach” allowing businesses to connect pieces as they grow, adding professional POS, payroll tools, or marketing suites seamlessly. It offers strong reminder automation and mobile-friendly features for clients.
Key features:
- Free plan includes unlimited staff calendars (on the free plan for individuals).
- Integrated POS system, known for high-quality, modern hardware.
- Online booking integration through the salon’s website and social media.
- Reminder automation via email and SMS notifications.
- Comprehensive client directory tracking preferences and interactions.
5. Zolmi
Zolmi is a UK-based provider designed to cater specifically to salons, spas, and barbers, simplifying daily tasks and improving client engagement. It supports the UK and global markets.
Rating: 4.7
Average Price: £30 per month for 1 staff (calendar), £5 for each additional staff; free plan available for up to 2 staff.
LinkedIn Link: https://www.linkedin.com/company/zolmi-app/
Zolmi offers an intuitive and easy-to-use interface with a comprehensive set of features, positioning it as a foundational tool for operational efficiency. It offers flexible pricing, including a free plan, which makes it appealing for smaller or emerging businesses in the UK. Customers appreciate the instant and responsive 24/7 chat support. The system helps automate critical daily tasks such as client scheduling, reminders, inventory tracking, and staff management, allowing staff to focus on delivering quality client experiences.
Key features:
- Online calendar and 24/7 online booking.
- Automated appointment reminders (SMS/Email).
- Integrated Salon POS system and inventory management.
- Website builder and marketing tools, including a Google Review Booster.
- Free plan available for small businesses.
6. Phorest
Phorest is a globally recognised solution used by many professionals, specifically designed to reduce administrative burden and enhance business growth. It supports the UK, US, and several other global regions.
Rating: Highly Positive
Average Price: starts at around £99 per month and includes unlimited staff and devices.
LinkedIn Link: https://www.linkedin.com/company/phorest/
Phorest distinguishes itself with a strong focus on marketing and retention tools. The system offers powerful and flexible appointment management alongside an effective marketing suite for client acquisition and loyalty. It helps unify booking across all locations for a seamless client experience. Phorest provides a custom-branded booking app and uses retention tools like automated marketing campaigns to encourage repeat visits. The software includes centralised management and a comprehensive dashboard to track client interactions and preferences.
Key features:
- Centralised appointment management across locations.
- Custom-branded booking app and online scheduling widget.
- Automated email and SMS marketing campaigns for retention.
- Integrated POS with cardless checkout and inventory management.
- Waitlist management to maximise appointment slots.
7. Salon Iris
Salon Iris is an award-winning, full-featured salon software that has been in the market for over 20 years, supporting all sizes of salons from booth renters to large franchises. It is available globally, including in the UK.
Rating: 4.3
Average Price: Starts at £20 per month (cloud), higher packages available; enterprise modules reach £200–£500 per month.
LinkedIn Link: https://www.linkedin.com/company/salon-iris/?originalSubdomain=pl
This solution is notable for being one of the most complete solutions available, featuring powerful appointment management and email marketing tools. A major advantage of Salon Iris is its offline functionality, which means the business can continue operations even during internet outages. The software offers color-coded scheduling with drag-and-drop features and a smart waiting list. It also includes over 200 report types and supports advanced features like payroll management for commissions and bonuses. However, UK users should note that the support may be U.S.-centric.
Key features:
- 24/7 online booking with no per-booking fees.
- Offline functionality for continued operation during internet issues.
- Extensive reporting (over 200 types) and payroll management.
- Color-coded scheduling with drag-and-drop ease.
- Optional physical POS system dedicated to salons.
8. Mindbody
Mindbody is an established software option available in 130 countries, recognised for handling both traditional salon operations and educational content. It is made with marketing and client engagement in mind.
Rating: 4.0
Average Price: Starts at £109 per month per location; quotes required for higher tiers.
LinkedIn Link: https://www.linkedin.com/company/mindbody/
Mindbody offers a centralised appointment system that combines real-time updates across all locations, allowing clients to schedule online effortlessly. The platform maintains personalised client profiles, tracking preferences and appointment history for tailored service experiences. Mindbody excels with features like automated reminders to minimise no-shows and mobile accessibility for both staff and clients. However, the software’s interface often feels dated compared to newer platforms, and it requires a 12-month contract commitment. It is best suited for established salons that prioritise class management capabilities alongside standard booking.
Key features:
- Centralised appointment system across multiple locations.
- Ability to host and monetise classes through various channels.
- Personalised client profiles tracking history and preferences.
- Automated email or SMS reminders to improve appointment adherence.
- Mobile apps for staff and clients for on-the-go management.
9. Zenoti
Zenoti is specifically designed as an enterprise software solution for large salon chains. It is available in nearly 50 countries worldwide, supporting global operations.
Rating: 4.5
Average Price: Starts at £400 per month per location; exact pricing is custom and requires a quote.
LinkedIn Link: https://www.linkedin.com/company/zenoti/
Zenoti focuses on pushing into AI technology to automate operations, using an “AI First” approach for things like phone systems, marketing, and analytics. The software offers a streamlined scheduling system that provides a consistent booking experience across all locations. It includes self-service options, allowing clients to manage appointments independently via branded apps and websites. Zenoti also provides data-driven insights on client behaviour and booking trends for optimised service delivery. While the platform is rich in features and customisation options for enterprise operations, the interface can feel dated and complex to navigate.
Key features:
- AI-powered features for phone systems and marketing automation.
- Self-service options including branded apps and websites for client management.
- Integration of reward programs to encourage loyalty.
- Data-driven insights for optimised service delivery.
- Comprehensive customisation capabilities for enterprise operations.
The final word
Selecting suitable appointment scheduling software for a salon depends on finding a tool that aligns with the business’s size, budget, and growth objectives. The prices listed above serve only as a general guide; it is advisable to visit each provider’s website to review current rates.
Booksy remains one of the most popular options, and with good reason. The software is highly intuitive, designed with equal attention to salon management and client experience, and effectively simplifies day-to-day operations.
Frequently Asked Questions (FAQs)
1. Why is scheduling software a must-have for any modern hair salon?
A reliable scheduling system is essential, allowing clients to book appointments at any time, even outside business hours. This maximises booking potential and maintains an organised schedule. It also helps prevent double bookings and revenue loss from no-shows through automated email or SMS reminders sent to clients.
2. How do these scheduling solutions help reduce no-shows?
The best way to stop no-shows is through automation, which is exactly what these apps do. They send out reminders to clients via email, SMS, or in-app messages to make sure they remember their appointments. This means the business saves time and revenue that would’ve been lost because of forgotten bookings.
3. Do i need to shell out for dedicated POS hardware with these systems?
Not necessarily. Most of the modern software is cloud-based and runs just fine on the existing tablet or smartphone, no need to buy any extra hardware. That being said, some providers do offer dedicated POS units and card readers which can really streamline the checkout process for you.
4. Can I use these systems if i have salons at multiple locations?
Yes, most of the advanced salon scheduling software options out there are designed to handle multiple locations. They’ve got features that let you manage staff, schedules, and appointments across all your different sites from one platform, which means you can keep a close eye on everything and make sure you’re providing a unified experience for all your customers.
5. Are free salon software options any good for a growing business?
Free plans can be a lifesaver for small salons or solo stylists who just need the basics. But, be warned, free versions usually come with some serious restrictions. They might limit the number of staff you can have on board, or limit the number of advanced features like marketing tools or detailed reporting. And, let’s be real – if you’re growing, you’ll probably need to start paying for a more advanced plan to unlock all the features you need.
The editorial unit
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